Salary definition for calculations of Gratuity,HRA, EPF and Leave Encashment

Salary consists of so many components like Basic, DA, HRA, Bonus, Commission, Allowances and Perquisites. But while calculating Gratuity, HRA,  EPF and value of perquisites for rent free/concessional house we need to consider  only few components of salary. So let us look into detail about those considerations.

1) Salary definition for Gratuity

A) Gratuity covered under Payment of Gratuity Act 1972-For this purpose salary means only Basic salary and Dearness Allowance (DA). No other salary components will not be considered for calculaiton.

B) Gratuity not covered under Payment of Gratuity Act 1972-For this purpose salary means  Basic salary, Dearness Allowance (DA) and Commission (if paid as a % of turnover).

Remember while considering salary in the case of  (B) Gratuity not covered under Payment of Gratuity Act 1972 DA need to be considered only if it is forming part of retirement benefit otherwise not to consider. Also Commission should be in the form of % of turnover not lump sum payment.

2) Salary definition for House Rent Allowance (HRA)-For calculation of House Rent Allowance (HRA) you need to consider Basic Salary, Dearness Allowance(DA) and Commission (if paid as % of turnover).

Again in this case too DA need to be considered if it is forming part of retirement benefit otherwise not to consider and Commission also need to % of turnover.

3) Salary definition for Employee Provident Fund (EPF)– For calculation of salary components under employer’s contribution towards recognized provident fund too we need to consider the same salary components of HRA i,e Basic Salary, Dearness Allowance(DA) and Commission (if paid as % of turnover). Also the above said conditions of considering DA and Commission too will apply here also.

Click here to see updated meaning of salary for calculation of EPF contribution.

4) Salary definition for Leave Encashment-In this case also you need to consider the same salary components as you considered for HRA and EPF.

5) Salary definition for rent-free/concessional house perquisite valuation-Below salary components are considered while calculating the valuation of perquisite.

a) Basic Salary;

b) Dearness Allowance (if terms of employment so provides);

c) Bonus;

d) Commission;

e) fees;

f) All taxable allowances (excluding amount not taxable); and

g) any monetary payment which is chargeabble to tax (by whatever name called).

But it does not include-DA if not considered for retirement benefits, employer’s contribution to provident fund account of an employee, all allowances which are exempt from tax, any lumpsum amount received like Gratuity, Leave Encashment, VRS or Commutation of Pension and value of perquisites (under section 17 (2)).

Hope I simplified the Salary definition for the calculation of above facilities. 


  1. Ankit SaxenaAnkit Saxena says

    As I check my salary slip there are no DA in my salary slip, and I want to know about my DA so request you to kindly advise how will i calculate my DA.

    Suppose my salary is 15000 and basic salary is 6500 so what is the DA?
    And How can I calulate my DA?

  2. SoniyaSoniya says

    If the increment of rs 500 is being paid every once in a year, will it be added in calculation of average salary?

  3. Asim shaikhAsim shaikh says

    I want to know that during the calculation of Bonus and Gratuity whether HRA will be a part of calculations components.

  4. Raj shekharRaj shekhar says

    I am a senior resident working in a govt hospital. I have a tenure of 3 yrs and wont get any retirement benefits. Shal i include my DA in my basic while calculating HRA. Also does HRA includes NPA

  5. Suman Kr. NarulaSuman Kr. Narula says

    I came across your blog. Very interesting. I think you can help me. I am 60 years old and running a traditional business.
    I need to expand and think HR is should be given top priority. I need to structure the pay roll for growth. If an employee deserves he should get it automatically. Therefore effective HR policy is required. Please help me formulating growth oriented pay structure and HR policy.


  6. IGIG says

    After retirement, I can withdraw full PF amount or can keep a sum (say lakh) there and withdraw the rest.
    If the sum is kept for a specific period (say 1 year) I am told that an enhanced rate of interest( say 9.17%) for the whole PF amount will be applicable else the interest accrued will be low (say 8.33%).

    Is there any truth in it, or if there be, please educate.

  7. d.v.v.s.n.murthyd.v.v.s.n.murthy says

    sir, basic 9530 hra 2338, cca500, transport 300 conv 500 medical 794 lta794 total exp:9yrs 6months please calculate total gratutrity amount by hand .please request calculate amount

  8. VAFVAF says

    Most of the IT sectors, break salary component into Basic, HRA, TA, Special Allowance & Shift allowance, Individual performance pay etc. In this case, how do you calculate DA?





    If the official is in rent free quarters he is not getting HRA. However in leave encashment he is elegible or HRA or not? pl clarify me

  11. Shridhar B PanchalShridhar B Panchal says

    Hi Basu Nivesh.

    I am an employee of BPO. I am leaving my current company as I have now completed 7years and 7 months. So now I want to know that how my gratuity amount be calculated? For example: My last drawn salary is Rs. 10800/- due to health issues other it get fluctuates and I don’t what is considered out of this in Dearness allowance. Break up is BP – 4000, HRA – 2000, Medical Reimbursements – 1250 and Special allowance – 11194/-. After all this my guaranteed pay is 18444/-. Apart from this I have Performance Linked Incentive/Bonus – 1844, PF -Employer contribution – 480, Gratuity – 192, Insurance premium – 620, Retirals & Benefits – 1292. After which the Target Total Compensation – 21580/-

    So now please let me know what will be gratuity amount that I would be getting from my company. Please reply ASAP.

    Thanks and Regards,
    Shridhar B Panchal.

  12. Rajesh kumar Sharma.Rajesh kumar Sharma. says


    Adoc allowance is a part of my salary slip break up, Kindly tell me Adoc allowance will be either include or not for calcution of Gratuity/leaveincashment/PF/HRA.

  13. manashmanash says

    salary for the purpose of HRA as given above is wrong
    it does not include DA and comission at all

  14. RajshekarRajshekar says


    1. I am working in a Mining Industry for the past 10 years these days what i thought for calculation of Gratuity is Last Salary Drawn X 15 X No of years of Service / 26 is this correct or wrong

    2. Now i want to know is there any new law for payment of Gratuity for which only Basic & Other allowances are to be considered

    3. in our company our payment terms are like this Basic & other Allowance (DA, HRA, Washing Allowance etc.,) but now a days we came to know that apart from above mentioned column there is another column which doesn’t cover under the payment of Gratuity. is there any such kind of column

    4.during the increment of April 2014 we came to know about that as there is new column is arrived and the total increment is mentioned that column, by some other sources we came to know that only March 2014 Salary is considered for payment of gratuity and the rest the value which is mentioned in the Third column is not considered for payment of Gratuity

    Kindly Clarify the above mentioned points at the earliest. the matter is urgent

    • Basavaraj Tonagatti says

      Rajshekhar-1) It is on last drawn salary. 2) No the definition is same as above. 3) No such column for gratuity calculation apart from the said formula. 4) I am not aware of what you are mentioning as “Column”.

  15. ASDASD says

    Sir if
    Total Salary is Rs. 100 per month(Basic: Rs. 50/,HRA: Rs. 25, other allowances: Rs. 25)
    If an employee is having 7 days accumulated leave
    Kindly let us know how much amount Company has to pay?

  16. Rohit KarnaniRohit Karnani says

    Does salary for RFA includes salary from more than one source?
    I mean to say if Mr. X Employed with A ltd. & B Ltd. and A Ltd. provide him RFA then at the time of calculation of salary for RFA , does it include the salary of A Ltd. and B Ltd.? If yes, then what are the items of B ltd. we should include in calculating salary for RFA. Please Clarify

    • Basavaraj TonagattiBasavaraj Tonagatti says

      Rohit-Can you clarify how Mr.X can be employed by two employers? Is you are saying about part time jobs or fultime? I am bit confused with your question. Can you elaborate more specifically about your doubt please.

      • Rohit KarnaniRohit Karnani says

        sir, I am talking about part time.
        Sir I have situation 2 also- in P.Y 12-13 Mr. X Retired from from A Ltd. and on the same P.Y he joined B Ltd, and B Ltd provides him RFA then in this situation should we take the salary of A Ltd.also to calculate RFA?


    Dear Mr. Basu,

    If house property is in the name of one brother, whether it can be shared with other 2 younger brothers after entering into a deed of family arrangement and whether it can be got registered. If answer to this is in negative, please inform whether the best possible course is to make a gift of 50% shares to younger brothers (@25% to both). In such case whether gift deed is to be got registered and also the 50% share in the property will have to be registered by them. What will be the total rate of stamp duty or tax applicable in that case.
    KK Sarawagi

    • Basavaraj TonagattiBasavaraj Tonagatti says

      K.K.Sarawagi-Your query seems to be more legal than personal finance. Hence I request you to consult a lawyer on this issue.


        In ‘taxguru’ site yesterday there was an article by Mr. R. Kumar on family agreements with regard to sharing of property. As I received one query in this respect from my colleague, I forwarded the same to him as well as to you.
        O.K., in any case, he will seek legal assistance in the matter. At the outset, I have said that deed of gift will be the best option.

        • Basavaraj TonagattiBasavaraj Tonagatti says

          K.K.Sarawagi-I know that gift deed is best option. But I plainly not give you advice and I am not the legal expert. Hence advised you to consult a lawyer.

  18. RebiRebi says

    The employee is eligible for 60 days leave & he is taking 15 days leave only & he has given a leave settlement of two months BP+HRA+DA.After 15 days when he joins is it necessary to give him HRA+ DA for the leave settled months again on salary time with BP.(Or in encashment of leave salary is it necessary to give HRA & DA)


    Director is employee of company and I feel commission received as fixed percentage of net profit is salary, however, it should not be considered for the purpose of calculating exemption of HRA u/s 10(13A) read with Rule 2A since it is in the nature of contingent receipt which matures only after the end of the financial year. Hence, Salary for this purpose has to be read within the meaning of Rule 2(h) of Schedule IV of the I.T.Act. Please inform if I am correct otherwise I request you to please provide some judicial ruling in this respect.

    • Basavaraj TonagattiBasavaraj Tonagatti says

      K.K.Sarawagi-I agree with your points. It specifically mentions that 1) component from employer should be in the form of HRA but not as % of commission 2) You need to be rented. So both the conditions will not get satisfied. Hence we can’t consider this as HRA.


    Please read “accommodation owned by the company” instead of “accommodation owned by the director”.


    Whether commission payable to Director of company as fixed percentage of net profit shall form part of salary for calculation of perquisite for providing rent-free accommodation owned by the Director. Similarly, whether salary for the purpose of calculating exemption of HRA u/s 10(13A) would also include above-stated commission.

    • Basavaraj TonagattiBasavaraj Tonagatti says

      K.K.Sarawagi-If director is employee of company then commission payable to director is considered as salary otherwise this commission will be treated under the head either of Income from Business or Income from other source depending on the facts.Now rent-free accomodation benefit will be treated again as a perquisite if director is employee of company and same case applies to HRA also.

  22. vikramvikram says

    if employee retired on Feb.13 and leave encashment paid in April 2013 then taxable encashment calculate as per slab of 2012-13 or 2013-14 ?


      Basis of charge in respect of salary income is fixed by section 15. Salary is chargeable to tax either on “due” basis or on “receipt” basis, whichever matures earlier.

  23. S David Perinba DhasS David Perinba Dhas says

    Its interesting to note that in the Salary definition for rent-free/concessional house perquisite valuation, the author has mentioned that Leave Encashment should not be considered. But, Leave Encashment is of two tyoes – 1. Leave Encashment during the service period which is fully taxable and 2. Terminal Leave Benefit at the time of separation from active service. I want to know which Leave Encashment does the author refer to.

    • BasuNiveshBasuNivesh says

      Krish-DA stands for “Dearness Allowance”, this is the allowance your employer will pay considering the cost of survival. HRA is limited to your house rent. So both are different.

  24. CS Ankush LawateCS Ankush Lawate says

    whether DA is to be considered or not for HRA purpose if it is clearly not mentioned that it forms part for retirement benefit…???

Leave a Reply

Your email address will not be published. Required fields are marked *